Coordinator, Finance

Location Jakarta, Indonesia
APPLICATIONS CLOSE  25^th October 2023, 5 PM Jakarta Time

Program Background
The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program’s core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia’s previous 17 years of support to Indonesia’s decentralised government system. The SKALA Program is to be implemented through the following three pillars: 

• Pillar 1: Stronger national level enabling environment for sub-national service delivery  
• Pillar 2: Better sub-national governance for service delivery 
• Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups

About DT Global
DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

For more information, please see www.dt-global.com

The Role
This position works closely with Lead – Finance & Compliance and Manager – Finance & Compliance undertaking day to day financial management tasks for the SKALA Program

Click on the link or copy paste it to access the full Terms of Reference for this position: 

https://bit.ly/3QdnQZE

About You

Specific Responsibilities 

Under general guidance from Lead – Finance & Compliance, the position will be responsible for the following: 

Financial Transaction

• Coordinate and assist Manager – Finance & Compliance for day-to-day financial management of SKALA as per relevant policies and procedures. 
• Responsible to ensure all provincial payment request are reviewed properly.
• Ensure all financial transactions (payments, acquittals, invoices, receipts, etc.) are processed on time and compliant with SKALA and DT Global policies. 
• Review and process advance request and settlement. 

Monthly Book Closure Process

• Review provincial monthly report as per timeline and coordinate with Provincial Finance Coordinator:  
• Bank reconciliation  
• Balance Sheet reconciliation  
• Petty Cash Reconciliation (if any) 
• Bank Statement  
• Advance Record,  
• Reconciliation on PPh 21 and VAT, and; 
• Other provincial monthly report  

Financial Management & Compliance

• Mentoring to staff on issues related to program financial management, and capacity building Provincial team (if needed). 
• Maintain sound relationships and close collaboration with all operational areas (especially Provincial admin team) and programs.  
• Assisting Manager Finance for provincial banking liaison. 
• Assist in External/Internal audit and implement relevant recommendations for improvement as per agreed timeline. 
• Responsible to ensure all provincial financial records (soft copy and hard copy) are stored properly. 
• Assist Lead – Finance & Compliance and Manager – Finance & Compliance to prepare periodic and ad hoc financial reports to meet the needs of SKALA management team, DT Global corporate team, DFAT or other stakeholders. 

Other Duties:

• Act as the back-up person for Manager – Finance & Compliance and undertake relevant responsibilities during his/her absence; provide staff gap support to other members of the Finance & Compliance Unit, as needed.
• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment. 
• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA. 
• Proactively identify and report risks and manage risks within your level of accountability. 
• Undertake other duties as required by the Program. 

Deliverables

• Certify provincial documents before payment on timely manner. 
• Mentoring Event Support Officer and Provincial Admin Team related to SOP Activity. 
• Assisting and preparing document related to Audit request.
• Review and monitoring advance request and settlement. 
• Monitoring and reconciling PPh 21 and VAT on provincial activity (Sunfish data). 
• Assist for Bank Liaison. 
• Make sure Provincial team submitted report (soft & hard copy) as per timeline. 

Job Requirements

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. 
• Work may require long, and flexible hours as needed.  
• Travel is based on need (occasional travel).  

Relationship Management 

This position will work closely and effectively with Provicial team and a range of stakeholders, including all other Program staff, the DT Global corporate team and other external service providers. While the position will report to Lead – Finance & Compliance, the position will work under the supervision of Manager – Finance & Compliance for day-to-day functionsert relationship. 

Selection Criteria 

Essential

• Has bachelor’s degree in accounting/finance.
• Experience working in the development sector, preferably DFAT funded program. 
• Have 5-7 years of experience in the finance area. Experience in financial auditing is a plus. 
• Experience in running accounting software, preferably MYOB 
• Has the ability to communicate in Bahasa Indonesia and English.
• Has the ability to work effectively in a fast-paced and under-pressure environment 
• Must be flexible, willing to work overtime (if necessary) 

Remuneration
Remuneration Successful Indonesian nationals will be engaged under a national contract in IDR and will be subject to Indonesian employment regulations and tax obligations.

HOW TO APPLY
Click the ‘Apply Now’ button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

  
APPLICATIONS CLOSE  25^th October 2023, 5 PM Jakarta Time
  
Should this role be of interest, we encourage you to apply as soon as possible.  Kindly note only shortlisted applicants will be contacted.