Program Governance Coordinator

Location Jakarta, Indonesia
APPLICATIONS CLOSE 19^th October 2023, 5.00 pm, Jakarta time 

Program Background
The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program’s core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia’s previous 17 years of support to Indonesia’s decentralised government system. The SKALA Program is to be implemented through the following three pillars:

• Pillar 1: Stronger national level enabling environment for sub-national service delivery
• Pillar 2: Better sub-national governance for service delivery
• Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups

About DT Global
DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

For more information, please see www.dt-global.com

The Role
As a member of the Planning and Quality team, the Program Governance Coordinator will be responsible for coordination with GoI partners on all matters pertaining to overall program governance such as secretariate support for the working group and steering committee members. The Governance Coordinator will ensure that SKALA is compliant for all GoI BAST and other tax restitution requirements, coordination with DFAT and facilitate SKALA handover certificates and other government reporting requirements. 

Click on the link or copy paste it to access the full Terms of Reference for this position: 

https://bit.ly/3ROeEfh

About You

Specific Responsibilities

• Provide support to SKALA planning process and development of workplan, including support to coordinate meeting and discussion with relevant counterpart government and support to engage with relevant counterpart GoI unit in developing workplan. 
• Support the Program Governance Manager’s Manage provision of regular update to the relevant counterpart GOI units on the progress of implementation.  
• Support Handover Certificate (BAST) process and GOI required periodical reports from: 
• Ensuring the use of approved workplan as a basis for BAST process. 
• Coordinating the compilation of sub-activity documentation and periodical updates on achieved outcomes with related program team. 
• Working with finance team in national and subnational level on financial data collection. 
• Preparing all supporting documentations for BAST signing based on the financial and output data. 
• Manage the softcopy and hardcopy data management. 
• Be the central point of Handover Certificate and other governance reporting process. 
• Manage tax restitution process as outline by the client and in line with applicable regulation in liaison with relevant operations team and DFAT contact person. 
• Provide support to the SKALA Sectoral Working Group meetings (Steering Committee, SKALA technical Committee, Provincial Committees and others as requested) including but not limited to the arrangement of invitations, liaison to relevant units withing GoI, collaboration with the SMT for meeting documentation preparation and draft meeting minutes for circulation and approval.  

Reporting 

•  Collaborate with SKALA’s management team in the development of six monthly and annual reports. 
• Proactively identify and report risks and manage risks within your level of accountability.  

Compliance

• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment. 
• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA. 

Job Requirements

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
• Work may require long, and flexible hours as needed. Travel is based on need.

Relationship Management
This position reports to the Planning & Quality DirectorProgram Governance Manager and will work closely and effectively with a range of stakeholders, including all other Planningolicy & Quality team, Implementation team, Operations and Finance team, the DT Global corporate team and relevant GOI counterpart.  

Selection Criteria

Essential

• A minimum University (undergraduate) qualification in a related field. 
• At least 5 years’ previous managerial and operational experience on development programs in Indonesia. 
• Demonstrated understanding of GoI processes and ways of working including BAST reporting, with sound judgement, decision making ability and quality assurance experience. 
• Demonstrated understanding of GOI VAT restitution process.
• Good analytical, written and verbal communication skills, with the ability to communicate with a variety of audiences and produce good written reports. 
• Ability to work independently and to tight deadlines and produce high quality documentation. 
• Exceptional verbal and written communication skills in English and Indonesian with ability to communicate with a wide range of Government stakeholders from diverse backgrounds. 

Desirable

• A demonstrated understanding of the Indonesian decentralisation processes including relevant laws, policies, regulations and the political economy of the sector.
• Knowledge and awareness of the different needs of traditionally disadvantaged stakeholders such as women, the elderly, vulnerable and people with disabilities or special mobility needs. 

Remuneration 
Successful Indonesian nationals will be engaged under a national contract in IDR and will be subject to Indonesian employment regulations and tax obligations. 

HOW TO APPLY
Click the ‘Apply Now’ button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

  
APPLICATIONS CLOSE 19^th October 2023, 5.00 pm, Jakarta time 
 
Should this role be of interest, we encourage you to apply as soon as possible.  Kindly note only shortlisted applicants will be contacted.