Program Technical Affairs Coordination Specialist

Location: Jakarta
APPLICATIONS CLOSE Wednesday, 24 September 2025, max 5 PM Jakarta Time

Program Background

The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program’s core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia’s previous 19 years of support to Indonesia’s decentralised government system. The SKALA Program is to be implemented through the following three pillars:

• Pillar 1: Stronger national level enabling environment for sub-national service delivery.
• Pillar 2: Better sub-national governance for service delivery.
• Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups.

SKALA is implemented at the national level with an office in Jakarta and at the subnational level with offices in Aceh, Nusa Tenggara Barat, Nusa Tenggara Timur, Maluku, Gorontalo, Kalimantan Utara, Tanah Papua. In addition to the 3 pillars, SKALA works across 4 general themes of Public Financial Management, Minimum Service Standards, Data and Analysis and GEDSI.

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

The Role

​​The Program Technical Affairs Coordination Specialist will be primarily responsible to the Governance, Strategy and Quality (GSQ) Lead of SKALA, who oversees the contract and provides strategic direction. The Specialist will provide technical and coordination support to Bappenas in its role as the Coordinating Authority for the SKALA Program. 

​Serving as a principal liaison, the Specialist will facilitate coordination, communication, and administrative processes between Bappenas, SKALA, and other key stakeholders, ensuring effective day-to-day support on programmatic, operational, and administrative matters. The Specialist will also provide technical input to the implementation of AWP under the Secretary Deputy PMKK 

​The position will be based at Bappenas, with limited visits to the SKALA office. While working under the direction of the Co-Chair of the SKALA Technical Committee (Secretary to the Deputy for Community Empowerment, Population, and Employment / PMKK), the Specialist will also contribute to coordination efforts led by the Deputy for PMKK, who serves as Co-Chair of the SKALA Steering Committee. 

​This position plays a crucial role in ensuring effective coordination across SKALA stakeholders, including DFAT, the SKALA Secretariat, relevant ministries and provinces, to align program implementation with national development priorities and bilateral cooperation goals.​ 

Click on the link or copy paste it to access the full Terms of Reference for this position: 

https://tinyurl.com/4wrc27te

About You

Specific Responsibilities        

​​Support to Bappenas Role as Co-Chair of TC and SC 

• ​Provide technical, management, and logistic support during the preparation of high-level meetings and workshops related to SKALA Steering Committee, Technical Committee, and Thematic Working Groups. 
• Facilitate coordination and communication between Bappenas and the SKALA Secretariat on governance-related matters, including:
  • ​Issuance of stay permits, exit and re-entry permits, work permits and other necessary permits for approved Activity Experts and for International Staff; 
  • ​Issuance of Tax restitution and exemption processes; 
  • ​Submission and review of the Berita Acara Serah Terima (BAST) with Bappenas.

• ​Coordinate with the SKALA Secretariat on the preparation of quarterly reports for Pinjaman dan/atau Hibah Luar Negeri (PHLN) to be submitted to Biro Renortala Bappenas. 
• ​Support preparation of reports and materials related to SKALA progress and activities, including consolidating inputs, drafting briefing notes, and documenting follow-up actions as required by Co-Chair TC and SC. 
• ​Provide monthly updates on work and progress provided to date to Co-Chair TC. 
• ​Provide technical input and facilitation to the establishment and operation of knowledge management center/ hub to ensure program sustainability across SKALA stakeholder   
• ​Provide technical input and facilitation to the implementation of communication strategy, capacity development, and product to support the effective program delivery 
• ​Ensure strategic issues and recommendations from technical discussions are escalated appropriately to the Co-chair TC and SC for policy direction. 

​Support the internal Bappenas Coordination 

• ​Support harmonization and coordination of workplans and activities between Bappenas units and relevant line ministries. 
• ​Support planning, coordination, implementation and oversight of SKALA-supported activities in Bappenas. 
• ​Provide technical, administrative, and logistical support for internal meetings and workshops related to SKALA coordination, including those across directorates. 
• ​Facilitate the review, processing, and finalization of BAST documents with relevant directorates in Bappenas and follow up on the signing process. 
• ​Support the implementation of AWP under the Secretary of the Deputy for Community Empowerment, Population, and Manpower (PMKK) 
• ​Any other relevant tasks as when assigned by Bappenas or Governance, Strategy and Quality (GSQ) Lead (SKALA). ​ 

Other Duties

• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment. 
• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA. 
• Undertake other duties as required by the Program. 

Job Requirements

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work may require long, and flexible hours as needed. Travel is based on need.

Deliverables

• ​​Monthly report on coordination with partners/government agencies (containing ppt materials, meeting summaries, key issues, and follow-ups). 
• ​Coordination on drafting of official letters related to the SKALA governance meetings. 
• ​Coordination of work permit for international staff, BAST, tax restitution and tax exemption approval: communication between respective directorates and SKALA, scheduling signatures, and checking the completeness of documents. 
• ​Provide facilitation for coordination on the planning, coordination, implementation and oversight of SKALA- supported activities in Bappenas. 
• ​Provide facilitation for coordination on monitoring visit, including Joint Supervision Mission and other mission as needed. ​ 

Relationship Management

​​This position will work closely and effectively with a range of stakeholders, including all other Program staff and respective directorates within Bappenas. The position will be managed by the Governance, Strategy and Quality (GSQ) Lead and will report jointly to the SKALA GSQ Lead and the designated counterpart at Bappenas – either the Secretary of Deputy of Community Empowerment, Population and Employment or Deputy of Community Empowerment, Population and Employment.

Selection Criteria

Essential

• ​​Undergraduate degree in related subjects or suitable professional experience; ​  
• ​​Minimum 10 years of related work experience relevant to program development, data analysis in private sector or in government;​  
• Experience working with Government and donors on development programs. 

Preferred

• Technical skills related to monitoring and evaluation;​  
• Able to analyse and present complex information, strong presentation, communications and writing skills in both English and Bahasa Indonesia;​  
• Proven record of strong interpersonal and liaison skills and ability to work in sensitive and challenging policy environments.  
• Proven record of strong performance working in teams (teamwork) as well as working independently to deliver quality work. 
• Women and persons with disability strongly encouraged to apply.

HOW TO APPLY
Click the ‘Apply Now’ button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

APPLICATIONS CLOSE Wednesday, 24 September 2025, max 5 PM Jakarta Time  

Encouraging applications from people with disabilities

As part of our commitment to inclusion, we actively encourage applications from people with disabilities (PWDs). We are also committed to providing reasonable accommodation throughout the recruitment process and in the workplace to support the success and well-being of employees with disabilities. Candidates requiring any adjustments to participate equitably, may contact SKALA People & Culture unit at recruitment@skala.or.id and we will work with the candidate to find the right solution. This information is strictly confidential; used solely to strengthen our inclusive hiring efforts and ensure we provide any support needed. Your disclosure will not impact on recruitment decisions.
  
Should this role be of interest, we encourage you to apply as soon as possible.  Kindly note only shortlisted applicants will be contacted.

DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.