Provincial Finance Coordinator (NTT)

Location Kupang, Indonesia
APPLICATIONS CLOSE – 22th November 2023. 5 PM Jakarta Time.

Program Background

The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program’s core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia’s previous 17 years of support to Indonesia’s decentralised government system. The SKALA Program is to be implemented through the following three pillars:

• Pillar 1: Stronger national level enabling environment for sub-national service delivery
• Pillar 2: Better sub-national governance for service delivery
• Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups

About DT Global

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives. 

For more information, please see www.dt-global.com  

The Role
Provincial Finance Coordinator is responsible for ensuring SKALA program funds at the provincial level are managed in a transparent and accountable manner and ensuring compliance with the SKALA Finance Manual.

The role includes cash flow management, financial reporting, internal financial and quality auditing, compliance with SKALA financial management policy, supporting procurement activities and facilitating the implementation of the SKALA Zero Tolerance Fraud Control Strategy.

Click on the link or copy paste it to access the full Terms of Reference for this position: 

https://tinyurl.com/yuker3t3

About You

The key roles and responsibilities of the position are to provide the following:

Day-to-day Finance & Accounting

• Support the Provincial Lead in managing and analysing the overall provincial program’s budget.
• Work closely with the Finance team in Jakarta to ensure appropriate systems and internal controls are implemented and maintained.
• Ensure all financial transactions (payments, acquittals, invoices, receipts, etc.) are compliant with the SKALA Finance Manual.
• Assisting SKALA provincial offices to develop events-based budgeting based on the approved ToR.
• Work closely with the Finance team in Jakarta to undertake periodic internal financial and quality audits as required.
• Mitigate fraud, detect, and report fraud.
• Responsible for provincial monthly finance reporting.
• Prepare and reconcile petty cash accounts and bank accounts periodically.

Monitoring & Compliance

• Reviewing PO and Billing related to coding and charging are correct and accurate.
• Reviewing travel acquittal and workshops related to resources person and per-diem.
• Reviewing all advance requests and advance acquittals and proactively, maintaining the cash advance register.
• Monitoring and tracking outstanding advance/ acquittal.
• Provide final checks and assurance to all payments to ensure that the SKALA program is soundly administered, and that the payment procedure is compliant with all policies and procedures.
• Monitor provincial cash flow, provide estimates as required and prepare funds requests.
• Work closely with the Finance team in Jakarta to perform monthly and yearly closing of accounts and ensure accuracy and timeliness of financial reports.
• Assist the Provincial Lead to promote and develop an environment of compliance within the provincial team.

Data Entry

• Enter resource person and per-diem transactions associated with workshops into the Sunfish system prior to the payment.
• Preparing the Billing process in the system.
• Undertake weekly data entry into the accounting system, produce accurate financial reports to agreed deadlines.

Other Duties:

• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment.
• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA.
• Proactively identify and report risks and manage risks within your level of accountability.
• Undertake other duties as required by the Program.

Job Requirements

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work may require long, and flexible hours as needed. Travel is based on need.

Relationship Management

The position report to the Provincial Lead for day-to-day function. This position will also work closely and effectively with a range of stakeholders, including all other Program staff at provincial level, Finance unit at national level, and other external service providers. 

Selection Criteria

Essential

1. Bachelor’s degree in accounting/finance.
2. Experience working in the development sector. Preferably DFAT/donor funded program.
3. Have 5-7 years of experience in the finance area.
4. Strong experience in using Microsoft Office (especially Microsoft Excel). 
5. Experience in running accounting software, preferably MYOB. 
6. Has the ability to communicate in Bahasa Indonesia and English.
7. Has the ability to work effectively in a fast-paced and under-pressure environment.
8. Must be flexible, willing to work overtime (if necessary).

Remuneration
Successful Indonesian nationals will be engaged under a national contract in IDR and will be subject to Indonesian employment regulations and tax obligations.

HOW TO APPLY
Click the ‘Apply Now’ button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

  
APPLICATIONS CLOSE – 22th November 2023. 5 PM Jakarta Time.
  
Should this role be of interest, we encourage you to apply as soon as possible.  Kindly note only shortlisted applicants will be contacted. And for the selected candidate must commit to start working max 1 month after offering accepted.