Administration Officer (Papua)

Location Jayapura, Papua
APPLICATIONS CLOSE 22^th November 2023, 5 PM Jakarta Time

Program Background

The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program’s core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia’s previous 17 years of support to Indonesia’s decentralised government system. The SKALA Program is to be implemented through the following three pillars: 

• Pillar 1: Stronger national level enabling environment for sub-national service delivery  
• Pillar 2: Better sub-national governance for service delivery 
• Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups

About DT Global

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

For more information, please see www.dt-global.com

The Role
This position works closely with Lead – Papua & Papua Barat to ensure that the program team that covers Tanah Papua (Papua, Papua Barat, Papua Barat Daya, dan Papua Selatan) receive effective administrative, day-to-day provincial office management and financial and procurement support and are compliant with all relevant policies and procedures.

 
Click on the link or copy paste it to access the full Terms of Reference for this position: 

https://tinyurl.com/2p95jdt6

About You

Specific Responsibilities 

 The key roles and responsibilities of the position are to provide the following: 

Administration

• Support the provincial office administrative matters in compliance with SKALA/DT-Global policies and procedures. 
• Provide secretarial support for the provincial office and minute the provincial meeting. 
• Ensure all documentation is filed in accordance with the SKALA filing system. 
• Working closely with Travel Coordinator in the Jakarta office, assist in making local level travel arrangements needed.  
• Provide administrative and office coordination supervision for district and/or satellite offices (if any).  

Day-to-Day Office Management

• Support management of the provincial office including ensuring utilities and office services are provided in a seamless manner. 
• Support regular assets check, prompt repair and regular maintenance of IT and office equipment as required; manage stationery supplies. 
• Support management of security of the office and equipment stored in the office. 
• Support management of support staff and/or third-party service providers for office support functions (like drivers, cleaners, security guard etc.) specific to the provincial office. 
• Assist Office & WHS Senior Manager related to fleet management and office WHS issues. 

Procurement & Financial Management

• Working closely with Procurement & Contracts Unit to purchases local level goods and services required for office operational and ensure compliance with relevant policies/procedures.  
• Support collection of payment claims/invoices from suppliers/vendors and check for accuracy. 
• Prepare documents related to payments; ensure all claims are accurate with complete supporting documents. 

Event Management Support

Provide administrative and logistical support for SKALA events in close coordination with other Event Support Officers.

Other Duties:

• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment. 
• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA. 
• Proactively identify and report risks and manage risks within your level of accountability. 
• Undertake other duties as required by the Program. 

Job Requirements

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. 
• Work may require long, and flexible hours as needed. Travel is based on need.

Relationship Management 

This position will work closely and effectively with a range of stakeholders, including all other Program staff, the DT Global corporate team and other external service providers. 

Selection Criteria 

Essential

1. University degree or Diploma. 
2. At least 4 years of work experience in administration and office management. 
3. Experience working in the development sector. Preferably DFAT/donor funded program in Papua Region. 
4. Experience in using Microsoft Office (Word, Excel, PowerPoint). 
5. Must have the ability to work effectively in a fast-paced environment. 
6. Must be flexible, willing to perform other duties and work irregular hours. 
7. Has initiative and problem-solving skills. 
8. Able to communicate fluently and effectively in Bahasa Indonesia and English (preferable). 

Remuneration
Remuneration Successful Indonesian nationals will be engaged under a national contract in IDR and will be subject to Indonesian employment regulations and tax obligations.

Why join SKALA?

By joining SKALA, you will be part of an environment where you can collaborate with leading experts from diverse backgrounds, access development programs to achieve your career goals, and be challenged to take a global outlook.

HOW TO APPLY
Click the ‘Apply Now’ button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

  
APPLICATIONS CLOSE 22^th November 2023, 5 PM Jakarta Time
  
Should this role be of interest, we encourage you to apply as soon as possible.  Kindly note only shortlisted applicants will be contacted. And for the selected candidate must commit to start working max 1 month after offering accepted.